Everybody has experienced the same problem at least once: You receive a file that you can’t open due to the format or it looks strange due to different formats. This always causes some distress as well as having to lose some time figuring out how to solve the problem or asking the sender to send it again.
Of course, the same happens when you are the sender. You probably have been told many times by somebody else that they cannot open a file that you send or that it has lost its format. This is particularly important when you are working with documents or forms and you want to ensure the recipients are able to receive them correctly.
Most of us use PDF, word or open office among others to create our documents. All of them have their advantages and disadvantages.
In an ideal world, you would not have to worry about the recipients being able to open and, if necessary, edit the documents. But we have to take into account that not everybody uses the same tools and that, sometimes, two different people can be using two different versions of the same program.
So how can we be sure that the recipient is going to be able to open and work with the document without any problem or without having to convert files into other formats?
The answer is Docxpresso. Docxpresso is the new tool that allows you to send documents in a web format so everybody will be able to open and read them without any technical issues. Furthermore, as we have explained in previous posts, Docxpresso is the ideal tool for sharing documents that have to be filled by the recipient such as contract, forms, quotations, etc...
The process couldn’t be easier:
- You create a document in word or open office as usual. If the document is word you can save it with .odt format.
- You log in into your docxpresso account.
- You upload the document.
- If the document needs to be filled by someone else, you can customize the document.
- Then you would obtain a link.
- You just send this link by e-mail and the recipient would be able to see the file in their web browser without having to worry about software incompatibilities.
So, if you don’t want to lose time converting documents, Docxpresso would be the natural solution.
Of course, if you want to discuss in more detail how to use the tool or want us to perform a demo, do not hesitate to contact us at firstname.lastname@example.org. We will be happy to help you.